How to Write a Follow-Up Email After an Interview: Templates & Tips

Did you know that 80% of hiring managers appreciate receiving follow-up emails after interviews? Numbers make the next action clear. But, only 30% of job candidates actually send one (source: CareerBuilder).

Sending a follow-up can feel like a small gesture. But, it can help you stand out from the crowd of other applicants and leave a lasting impression.

Say you've just had an interview, you're probably feeling a mix of excitement and nerves. The good news is, there's one more step you can take to boost your chances of getting hired: sending a follow-up email.

A thoughtful follow-up email shows gratitude, demonstrates your enthusiasm, and keeps you top of mind. Let’s dive into why follow-up emails matter, how to craft them, and some handy templates to make the process easy.

Why Are Follow-Up Emails Essential?

Follow-up emails can increase your chances of getting hired by 15% (source: Zety).

Here’s why they matter:

Shows Gratitude: Employers appreciate candidates who acknowledge their time and effort.

Reiterates Interest: A follow-up email reinforces your enthusiasm for the position.

Keeps You Memorable: Hiring managers interview many candidates; your email can make you stand out.

Demonstrates Professionalism: It showcases your communication skills and attention to detail.

How to Send a Follow-Up Email After an Interview?

Timing is key. Send your email within 24 hours of your interview to show your eagerness without appearing pushy.

Let’s break it down:

After a Phone Interview

Keep it short and sweet. Thank the interviewer, mention a highlight from your conversation, and express your interest.

After a First Interview

Include these elements:

• Gratitude: Thank the interviewer.
• Interest: Reiterate why you’re excited.
• Detail: Mention a specific part of the interview.
• Next Steps: Ask about what’s next in the process.

After a Second Interview

For follow-up after multiple rounds, emphasize your continued enthusiasm. Mention what excites you most about the role and company.

HR Tips!Tailor your message to each person you interviewed with, if possible.

After a Job Offer

Celebrate but remain professional. Express gratitude, confirm your interest, and request time if needed to review the offer.

Templates for Follow-Up Emails

Template 1: After a Phone Interview

Subject: Thank You for the Interview

Dear [Interviewer’s Name],

Thank you for taking the time to speak with me about the [Job Title] position at [Company Name].

I enjoyed learning about [specific details discussed]. I am excited about the opportunity to bring my [specific skill or experience] to your team.

Please let me know if you need any additional information from me.Looking forward to the next steps!

Best regards,
[Your Name]

Template 2: After a First Interview

Subject: Follow-Up: Thank You for the Interview

Dear [Interviewer’s Name],

Thank you for meeting with me to discuss the [Job Title] position.

Our conversation about [specific topic] confirmed my enthusiasm for the role and the company’s goals. I am confident my experience in [specific area] aligns well with your team’s needs.

Please let me know if you need any additional information or references.Looking forward to hearing about the next steps in the hiring process.

Warm regards,
[Your Name]

Template 3: After a Job Offer

Subject: Thank You for the Job Offer

Dear [Hiring Manager’s Name],

Thank you for offering me the opportunity to join [Company Name] as a [Job Title].

I’m thrilled about the possibility of contributing to [specific project or goal].

I’d like to take [specific time, e.g., 2 days] to review the offer in detail. Please let me know if there’s a deadline for my decision.Thank you again for this incredible opportunity.

Best regards,
[Your Name]

Stats That Show the Importance of Follow-Ups

• 22% of employers are less likely to hire a candidate who doesn’t send a thank-you email (source: Accountemps).
• 57% of hiring managers say a well-crafted follow-up can influence their decision (source: Robert Half).

Takeaways

Following up after an interview might seem like a small task, but it has a big impact. By sending a concise, professional, and personalized follow-up email, you:

• Leave a positive impression.
• Reinforce your interest.
• Stand out from the competition.

Start drafting your follow-up email today—you never know, it might be the final touch that lands you your dream job!

Frequently Asked Questions